As an SME builder in the UK, you know the importance of a well-written quote. It's your first impression, a chance to showcase professionalism and secure the project. But crafting a winning quote can be time-consuming and tricky.
What makes a great quote?
- Be clear: Clearly outline the scope of work, materials, labour costs, and expected timeline. Break down costs for major items and specify VAT (if applicable).
- Professional presentation: Use a proper quote form (download ours for free). Make it easy to read.
- Don't keep the client waiting: Quote quickly.
Estimates vs Quotes: Understanding the difference
It's important to understand the difference between estimates and quotes to manage client expectations and avoid misunderstandings.
- Estimate: An approximation of the project cost based on preliminary information. It's subject to change as the project progresses.
- Quote: A fixed price for the agreed-upon scope of work.
By providing clear quotes, you set realistic expectations from the start, fostering trust and avoiding potential disputes down the line.
What to include in a builder’s quote
Business and client information
- Your business details: Company name, address, contact information, and VAT number (if applicable).
- Quote reference number, date of issue, and the name of the person who prepared it.
- Client details: Name, address, and contact information.
Project scope and costing
- Project description: A detailed breakdown of the work to be undertaken.
- Costings: Price and quantity of building materials, labour costs (by the hour or project?), and any additional costs (eg. building control fees, permits, waste disposal, insurance-backed guarantee costs).
- Project timeline: Estimated duration of the work, including potential weather-related delays.
Financial and legal terms
- Payment terms: Payment methods, due dates, and any deposits required.
- Validity: The period for which the quote is valid.
- Accreditations: Relevant trade association memberships or certifications.
- Customer acceptance: A space for customer signature and acceptance.
Creating the perfect builder’s quote
Download our FREE quote template today and experience the difference!
By following these tips and using our free quote template, you'll be well on your way to crafting winning building quotes that secure more projects.
Once your quote is accepted, a detailed written contract is essential to protect both you and your client. This document should clearly outline the project scope, your terms and conditions, and a process for managing potential cost changes as the work progresses.
Did you know that FMB members enjoy exclusive access to free contract templates and a wealth of resources to boost their business? From expert advice to powerful marketing tools, we're here to help you master the art of quoting and win more contracts. Ready to supercharge your business? Join the FMB today.
This information does not constitute legal advice, and the FMB advises that traders should always seek legal advice about their specific circumstances.
